20 Best Administrative & Business Operations Occupations jobs in Hayward, CA (Hiring Now!)

Operations Manager
Mission Graduates —San Francisco, CA
Bachelor’s degree in operations management, business administration, or related field preferred. The Operations Manager plays a pivotal role in driving our…
$75,000 - $85,000 a year
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Insurance Office Assistant/Claims (Bilingual in Mandarin)
Commercial One Insurance Services, Inc. —Burlingame, CA
Must be able to multi-task, and work in a fast paced environment with a high volume of incoming calls. NO INSURANCE EXPERIENCE NECESSARY, WE WILL TRAIN.
$20 - $25 an hour
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Construction Admin & Estimator Assistant
Sigura Construction, Inc. —San Jose, CA
Assisting Estimators with data entry. Ability to read and interpret construction drawings and specifications. The Assistant will be responsible receiving leads,…
$25 - $27 an hour
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Assistant Claims Manager
TITAN Insurance Administrators, Inc. —Fremont, CA
Ability to develop knowledge and understanding of TITAN's and applicable Carrier’s computer systems (currently Anthem Blue Cross) to the extent necessary for on…
$90,000 - $105,000 a year
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13d
District Sales Manager
Kendal Floral —Newark, CA
Visit a minimum of two (2) stores daily during field days. Peak sales periods outside of holidays may require full week in the field.
$65,000 - $70,000 a year
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10d
Project Coordinator
ProSpectra —Union City, CA
BSc in Business Administration or related field. Coordinator or similar role with general contractors’ group. Hands-on experience with project management tools.
Estimated: $87.3K - $111K a year
Commercial Property Manager
Wilbur Properties, LP —Palo Alto, CA
The ideal candidate will have a Bachelor's degree in a related field, a valid real estate license, and a minimum of 5 years of experience in commercial property…
$87,348 - $100,000 a year
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Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
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Executive Assistant
PG&E Corporation —Oakland, CA
Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events.
$49.03 - $77.88 an hour
9d
Administrative Assistant - GVP
Ross Stores —Dublin, CA
Receive and screen communications to the GVP including telephone calls and calendar invites, recorded messages and/or provide assistance using independent…
$25.82 - $54.64 an hour
HOA Manager
The Cal Agents Realty Inc. —Emeryville, CA
Minimum 5 years of experience in property management or a related field, with a focus on HOAs preferred. Review and interpret HOA governing documents to answer…
$65,000 - $70,000 a year
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Contracts Clerk
Honda of Oakland —Oakland, CA
Work accurately within state and corporate guidelines. Verifies the costs and transactions for each vehicle sale. Ensures all transactions are processed timely.
Estimated: $52K - $65.9K a year
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Automotive Business Consultant
Reynolds and Reynolds —San Jose, CA
Must have reliable transportation as well as a valid driver’s license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations…
$57,000 - $80,000 a year
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Selling Branch Manager - Staffing Agency
Maleko Personnel —Hayward, CA
When needed, will assist to recruit, interview, market, and effectively place clerical, manufacturing and light to heavy industrial professionals with top…
$72,000 - $82,000 a year
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9d
Japanese Bilingual Administrative Assistant
TOP-US Recruiting —San Jose, CA
Develop and implement organized filing systems. Draft correspondences and other formal documents. Plan and schedule appointments and events.
$55,000 - $75,000 a year
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Financial/Sales, Manager/Leadership Development Program - Fast Track to Management
New York Life - Greater San Francisco —San Mateo, CA
The first 12 months are used to build competencies as an Financial Advisor in a client-facing role, before transitioning into a 6 month training program as an…
$80,000 - $160,000 a year
Quick Apply
Office Manager/Customer Service (Bilingual English/Spanish)
Valley Direct Buying Group LLC —Danville, CA
Assist with administrative tasks such as answering phones, filing, and managing emails. Associate's or Bachelor's degree in Business Administration or related…
$27.91 - $29.34 an hour
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Office Manager
Midas touch —San Francisco, CA
Prepare and edit correspondence, communications, presentations, and other documents. Coordinate travel arrangements and prepare detailed itineraries.
$95,000 - $130,000 a year
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Secretary I
City of East Palo Alto —East Palo Alto, CA
The Secretary I will perform skilled word processing, data entry and organization, telephone, and counter reception, processing of invoices, recordkeeping,…
$4,925 - $5,986 a month
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4d
People Operations Coordinator
Vayu Health —San Francisco, CA
Assist with virtual people operations administrative tasks, including data entry, digital filing, and maintaining employee records.
$29 - $33 an hour
Quick Apply
2d

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Operations Manager

Mission Graduates - San Francisco, CA

Quick Apply

Job Details

$75,000 - $85,000 a year

Qualifications

Bilingual
Microsoft Word
Spanish
Microsoft Excel
Microsoft Outlook
Operations management
Microsoft Office
Bachelor's degree
Conflict management
Business Administration
2 years

Full Job Description

Mission Graduates empowers youth and their families on the path to higher education, equipping them for fulfilling careers that will strengthen future generations. We work towards fulfilling our mission through a wide range of after-school support services that serve 5,000 children, youth, and families each year. Our vision is to transform the culture of our neighborhood so that college becomes the expectation for Mission families, rather than the exception.

Position Summary: As the Operations Manager at Mission Graduates, you'll be at the heart of our mission-driven organization. The Operations Manager plays a pivotal role in driving our mission forward. Reporting directly to the Senior Director of HR and Operations, this position is the heartbeat of our organization's efficiency and effectiveness. You'll take on a range of responsibilities, including managing systems, overseeing finances, support handling risks, coordinating facilities, managing vendors, and leading teams. This isn't just about managing operations; it's about orchestrating the behind-the-scenes magic that empowers our programs to thrive and impact lives. If you're ready to be at the forefront of making a tangible difference in our community, this is the role for you.

Primary Responsibilities:

Operations

Support with management and optimization of necessary organization wide systems to streamline business operations.
In collaboration with the Billing/Administrative Clerk, oversee the organization’s billing system to ensure accurate, timely, monthly reporting to Program Leads/Directors.
In collaboration with the Billing/Administrative Clerk, oversee program fee collections.
Support with Mission Graduates’ IT needs and implementation plan, in collaboration with the Sr. Director of HR and Operations. Serve as the main point of contact for contracted IT vendor to lead, track and improve efficiencies.
Collaborate with Program Directors to ensure smooth operations at program sites
Provide support to teams across the organization on operational matters.
Assist in implementing operational initiatives and projects.
Pay close attention to detail in all aspects of operations management.
Ensure accuracy and precision in financial, administrative, and logistical tasks.
Other duties as assigned.

Offices and Facilities

Oversee facility issues for all Mission Graduates’ offices and program sites. This includes but is not limited to:
Support in negotiating and managing office leases for Main Office and College Connect Office Space
Completing Facilities Use Permits with SFUSD for Fall and Summer Programs
Maintaining and updating the organization’s health and safety protocols in partnership with local stakeholders.
Serve as the primary point of contact when there are incidents related to equipment quality and stakeholder service. This includes any issues on-site at program facilities, such as equipment breakage.
Oversee all inventory management for the Main Office, College Connect Office and Program Sites, in coordination with the Billing/Administrative Clerk.

Purchasing/Vendors

Develop, track, and maintain contracts for services with organizational and program vendors. This includes but is not limited to:
Overseeing MOU’s and Contractor agreements for Extended Day Programs, College Access and Parent Partner Programs, ensuring all contracts remain legally compliant with funders’ requirements and reporting procedures.
Produce/track and manage needed Certificates of Insurance, W-9’s for vendors.
Manage relationships with key operations vendors.
Track vendor pricing, rebates, and service levels.
Leverage organizational purchasing power to identify additional partnerships and vendors.

Skills and Qualifications

Bachelor’s degree in operations management, business administration, or related field preferred
2+ years’ proven experience in an operations management position
Highly trained in conflict management and business negotiation processes
Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent communication, organizational, and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Excellent communication, organizational, and problem-solving skills. Ability to effectively manage time, meet deadlines, and work with a sense of urgency.
Proactive approach to identifying and addressing operational challenges.
Strong eye for detail in all aspects of operations management.
Bilingual, Spanish preferred

Quick Apply

Administrative & Business Operations Occupations jobs in Hayward, CA

Operations Manager

Insurance Office Assistant/Claims (Bilingual in Mandarin)

Construction Admin & Estimator Assistant

Assistant Claims Manager

District Sales Manager

Project Coordinator

Commercial Property Manager

Finance and Operations Director

Executive Assistant

Administrative Assistant - GVP

HOA Manager

Contracts Clerk

Automotive Business Consultant

Selling Branch Manager - Staffing Agency

Japanese Bilingual Administrative Assistant

Financial/Sales, Manager/Leadership Development Program - Fast Track to Management

Office Manager/Customer Service (Bilingual English/Spanish)

Office Manager

Secretary I

People Operations Coordinator

Operations

Offices and Facilities

Purchasing/Vendors

Skills and Qualifications

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Administrative &amp; Business Operations Occupations jobs in Hayward, CA

Operations

Offices and Facilities

Purchasing/Vendors

Skills and Qualifications

Administrative & Business Operations Occupations jobs in Hayward, CA