20 Best Special Assistant jobs (Hiring Now!)

Academic Office Assistant, Science Center
Hamilton College —Clinton, NY
These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet…
Bookkeeper/Office Assistant
FNF Management —Kalispell, MT
Attention to detail and accuracy in data entry and financial reporting. *Vendor Management*: Coordinate with vendors and suppliers to ensure timely payments and…
From $22 an hour
Assistant Teacher/Floater
Auke Lake Preschool LLC —Juneau, AK
Collaborate with the lead teacher to plan and implement engaging lesson plans. Assist the lead teacher in implementing a developmentally appropriate curriculum.
$19 - $25 an hour
Quick Apply
Data Control Officer
Sitemetric —Eagle Lake, MN
Sitemetric provides construction owners, general contractors, subcontractors, and workers data, hardware, software, and tech-enabled services in combinations…
From $18 an hour
Quick Apply
Administrative Assistant
Raices Mental Health, LLC —Indianapolis, IN
Handle front desk duties including answering phones and greeting visitors. Utilize computer skills for data entry and document preparation.
$18 - $20 an hour
Quick Apply
1h
Sales Administrative Assistant
Chetu Inc. —Sunrise, FL
Additionally, they will be responsible for troubleshooting technical issues surrounding our sales tools and effectively collaborating to ensure a proper…
$35,000 - $39,000 a year
Quick Apply
4d
General Office Clerk
Tri Isle Inc. —Wailuku, HI
Seeking dependable, enthusiastic and multi-tasking person with computer skills and 10-key by touch.*. Experience preferred but not required.*.
$18 - $20 an hour
Quick Apply
Buyer's Administrative Assistant (Full Time, $20-$22 per hour) TS&G
Historic Tours of America —Key West, FL
*Office Administration: *Oversee general office tasks, such as ordering supplies, maintaining office equipment, and handling incoming calls or visitors;…
$20 - $22 an hour
Quick Apply
Administrative Assistant
Gristmill Builders —Waterbury Center, VT
Office Superstar: Be the friendly face greeting visitors and the calm voice answering phones. Supply Guru: Make sure we never run out of essentials for the…
$18 - $21 an hour
Quick Apply
Part-time Administrative Assistant
TransCare Mobile Health Services, PC —Milford, MA
Absolutely MUST be able to multitask. Must be proficient with Microsoft Office; skilled in using EMR systems. Some medical experience preferred, but will train.
$16 - $18 an hour
Quick Apply
1h
Part-time Office Assistant
WowToyz, Inc. —Vergennes, VT
Answer phone, transfer calls, and assist with customer service. Experience in Microsoft Office Suite or data entry software is beneficial but not a requirement.
Estimated: $31.7K - $40.1K a year
Quick Apply
SEA- Special Education Assistant
Greater Albany Public SD 8J —Albany, OR
Prepares instructional materials, maintains classroom discipline, and conducts planned activities using teacher designated methods and materials.
$17.10 - $21.06 an hour
1h
Data Entry Operator
Jimei Culture Inc. —Phoenix, AZ
Responsibilities: - Computerize, transcribe, and proofread data - Perform clerical duties such as filing, typing, and copying documents - Enter data into Excel…
$20.16 - $24.28 an hour
Quick Apply
9h
Document Scanning Prep Clerk
ARC Document Solutions —Aurora, CO
ARC Document Solutions, Inc. (NYSE: ARC) provides technology and services to businesses of all types, with a focus on the architectural, engineering, and…
Estimated: $32.8K - $41.6K a year
Quick Apply
6d
Administrative Assistant
Francis Enterprises LLC —New Castle, DE
Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence. Microsoft Excel: 3 years (Required).
$20 - $23 an hour
Quick Apply
1d
Teacher of the Deaf/Hard of Hearing - Special Education - 2024-25 School Year
Albemarle County Public Schools and Local Government —Charlottesville, VA
We are the first public school division in Virginia, and among the first in the country, to develop and implement an Anti-Racism policy with the expressed…
Estimated: $71.6K - $90.6K a year
5d
EXP Admin Assistant
Campbell Property Management —Delray Beach, FL
Data entry, filing, issuing photo identifications & barcodes for vehicles. Resolve and follow-up on all complaints/issues. Pay Rate: up to $22 DOE.
$21 - $22 an hour
Quick Apply
12h
Bilingual Spanish Care Coordinator, Special Needs Program
Alignment Healthcare —California
You will collaborate with the RN case manager as part of the interdisciplinary team. Assist with mailing or faxing correspondence to members, PCP’s, and/or…
$39,900 - $59,800 a year
Quick Apply
16h
Teaching Assistant- School Setting
Attain ABA —Boulder, CO
The IA will be fully trained to use support methods, including applied behavior analysis (ABA), social guidance, emotional supports, and instructional support.
$20 - $23 an hour
Quick Apply
6d
Administrative Assistant/Warehouse
Royal Threads —Durham, NC
We are currently seeking a Warehouse Admin to join our team. The Warehouse Admin will be responsible for various duties in a warehouse setting, including order…
$20 - $25 an hour
Quick Apply
1h

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Academic Office Assistant, Science Center

Hamilton College - Clinton, NY

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Operating systems
Microsoft Office
Databases
Organizational skills
Associate's degree
2 years
Communication skills

Full Job Description

The Academic Office Assistant is primarily responsible for providing a broad range of secretarial and administrative support for departmental faculty (administration and staff) and coordinating office communication. These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet preparation, oversight of student help, telephone coverage, maintaining departmental paper and computer files, working with outside vendors and other academic and administrative offices on campus.
This is a full-time, non-exempt position with a pay range of $18.50 - $19.00 per hour.
Responsibilities

Routinely greet those who visit the department, or other personnel of the college, by phone, in person or through electronic media. Assesses visitors' needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory results.
Use a personal computer and a variety of office software applications including word processing, email, and file management. May be required to prepare documents in Word or use predefined templates and form letters such as, class materials, general correspondence, letters of recommendation, minutes of meetings, announcements, grants, reports, etc. May be required to create and/or maintain files in Excel, PowerPoint or other databases.
Assist department Chair with job searches. Initiates search and maintains database of applicants; acknowledges applications; posts general information on status of search; sends rejection notices to applicants; keeps accurate records of each applicant’s file. Schedules interviews, prepare itinerary, and makes travel and accommodation arrangements.
Assist in creating or maintaining the department's web pages and use web publishing software to create documents and other web-based resources
Operate office equipment such as printers, copy machines, fax machines. May serve as liaison with service and vendor personnel. Reports repairs with regard to building maintenance to Physical Plant.
Provide direct or indirect assistance to academic functions and services. These include but are not limited to class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services, faculty office hours, appointments and meetings. May make and follow up on travel arrangements for faculty/administration and guests.
Perform data gathering activities under the direction of the Faculty supervisor and may prepare reports or summaries of information.
Serve as receiver of mail or correspondence for the department. Opens or reviews correspondence and determines proper disposition.
Responsible for office and classroom supplies and inventories. Tracks status and orders, purchases, maintains or distributes as needed.
Maintain documents and be responsible for developing or modifying filing practices, including use of electronic rather than paper records.
Coordinate and organize meetings, and other department activities and functions. May schedule or obtain use of rooms and may set up rooms and equipment for use. Organize luncheons, meetings, receptions etc. as needed.
Handle and track financial matters related to the maintenance of the department budget. May be required to reconcile and monitor appropriate department budget lines.
Attend and/or participate in meetings and committees and may take minutes or notes and perform follow-up activities
Assist with student employment. Compile work and set priorities for student(s) to help in the preparation of classes, distribution of mail, photocopying, etc.
May perform all or some of the functions above and other related duties as assigned.

Qualifications

Associate's degree or advanced secretarial training plus minimum of two years related experience, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Must have knowledge of contemporary office practices, procedures and techniques.
Must be proficient in operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines.
Superior Microsoft Office skills, strong organizational skills, flexibility and ability to prioritize multiple demands within established guidelines, excellent written and verbal communication skills, strong interpersonal skills, ability to work under deadline pressure and handle details accurately and confidentially.
Develop and maintain effective working relationships; maintain a reliable and dependable attendance record.
Experience with spreadsheets, databases, as well as position-specific operating system and software experience preferred

Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.

Job Type: Full-time

Pay: $18.50 - $19.00 per hour

Apply Now

Special Assistant jobs

Academic Office Assistant, Science Center

Bookkeeper/Office Assistant

Assistant Teacher/Floater

Data Control Officer

Administrative Assistant

Sales Administrative Assistant

General Office Clerk

Buyer's Administrative Assistant (Full Time, $20-$22 per hour) TS&G

Administrative Assistant

Part-time Administrative Assistant

Part-time Office Assistant

SEA- Special Education Assistant

Data Entry Operator

Document Scanning Prep Clerk

Administrative Assistant

Teacher of the Deaf/Hard of Hearing - Special Education - 2024-25 School Year

EXP Admin Assistant

Bilingual Spanish Care Coordinator, Special Needs Program

Teaching Assistant- School Setting

Administrative Assistant/Warehouse

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