20 Best Administrative & Business Operations Occupations jobs in Hayward, CA (Hiring Now!)

Operations Manager
Mission Graduates —San Francisco, CA
Bachelor’s degree in operations management, business administration, or related field preferred. Support with Mission Graduates’ IT needs and implementation…
$75,000 - $85,000 a year
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Director of Operations
Kingdom Builders Transitional Housing Program —Oakland, CA
Bachelor’s degree in social services, business, or related field required. Minimum of ten (10) years of professional experience in the human services, social…
$70,000 - $75,000 a year
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Insurance Office Assistant/Claims (Bilingual in Mandarin)
Commercial One Insurance Services, Inc. —Burlingame, CA
Must be able to multi-task, and work in a fast paced environment with a high volume of incoming calls. NO INSURANCE EXPERIENCE NECESSARY, WE WILL TRAIN.
$20 - $25 an hour
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Business Strategist
40hrs staffing —Fremont, CA
Internally collaborate as a cross functional leader with oCTO, engineering, sales & marketing teams to produce high-quality customer-facing content, such as ppt…
$195,000 - $225,000 a year
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Accounting/Admin Assistant
Bess Utility Solutions —Hayward, CA
Answer and direct phone calls with professionalism and excellent phone etiquette. Assist in daily administrative tasks such as filing, data entry, and…
$21.69 - $22.73 an hour
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11d
Construction Admin & Estimator Assistant
Sigura Construction, Inc. —San Jose, CA
Assisting Estimators with data entry. Ability to read and interpret construction drawings and specifications. The Assistant will be responsible receiving leads,…
$25 - $27 an hour
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Property Manager
Vasona Management —San Leandro, CA
Previous experience in property management or related field preferred. Collect rent payments and ensure timely payment processing. This job is Full Time.
From $25 an hour
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Assistant Claims Manager
TITAN Insurance Administrators, Inc. —Fremont, CA
Ability to develop knowledge and understanding of TITAN's and applicable Carrier’s computer systems (currently Anthem Blue Cross) to the extent necessary for on…
$90,000 - $105,000 a year
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13d
Property Manager
Confidential —San Francisco, CA
Participates in daily meetings with engineers, architects, construction contractors, and tenants to oversee tenant space build-outs/ building improvements in…
$95,000 - $100,000 a year
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Financial/Sales, Manager/Leadership Development Program - Fast Track to Management
New York Life - Greater San Francisco —San Mateo, CA
The first 12 months are used to build competencies as an Financial Advisor in a client-facing role, before transitioning into a 6 month training program as an…
$80,000 - $160,000 a year
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Commercial Property Manager
Wilbur Properties, LP —Palo Alto, CA
The ideal candidate will have a Bachelor's degree in a related field, a valid real estate license, and a minimum of 5 years of experience in commercial property…
$87,348 - $100,000 a year
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Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
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Executive Assistant
PG&E Corporation —Oakland, CA
Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events.
$49.03 - $77.88 an hour
9d
People Operations Coordinator
Vayu Health —San Francisco, CA
Assist with virtual people operations administrative tasks, including data entry, digital filing, and maintaining employee records.
$29 - $33 an hour
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2d
Project Coordinator
ProSpectra —Union City, CA
BSc in Business Administration or related field. Coordinator or similar role with general contractors’ group. Hands-on experience with project management tools.
Estimated: $87.3K - $111K a year
Assistant Property Manager - Operations Project Manager
SFRent —San Francisco, CA
Manages the day-to-day administration of the property office, including answering telephones during normal business hours; interacting with residents in a…
$75,000 - $90,000 a year
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Administrative Assistant - GVP
Ross Stores —Dublin, CA
Receive and screen communications to the GVP including telephone calls and calendar invites, recorded messages and/or provide assistance using independent…
$25.82 - $54.64 an hour
Kennel Technician/Front Desk
Dublin Creek Kennel —Dublin, CA
Ensure the safety and care of our canine and feline guests. Comfortable using cleaning agents and all types of cleaning equipment. Able to stand for long hours.
$19 - $21 an hour
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8d
Business Development Manager
Innodisk USA Corporation —Fremont, CA
Develop and implement strategic sales plans to achieve revenue targets and business objectives. Collaborate closely with internal teams, including product…
$80,000 - $150,000 a year
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11d
Secretary I
City of East Palo Alto —East Palo Alto, CA
The Secretary I will perform skilled word processing, data entry and organization, telephone, and counter reception, processing of invoices, recordkeeping,…
$4,925 - $5,986 a month
Quick Apply
4d

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Operations Manager

Mission Graduates - San Francisco, CA

Quick Apply

Job Details

$75,000 - $85,000 a year

Qualifications

Bilingual
Microsoft Word
Spanish
Microsoft Excel
Microsoft Outlook
Operations management
Microsoft Office
Bachelor's degree
Conflict management
Business Administration
2 years

Full Job Description

Mission Graduates empowers youth and their families on the path to higher education, equipping them for fulfilling careers that will strengthen future generations. We work towards fulfilling our mission through a wide range of after-school support services that serve 5,000 children, youth, and families each year. Our vision is to transform the culture of our neighborhood so that college becomes the expectation for Mission families, rather than the exception.

Position Summary: As the Operations Manager at Mission Graduates, you'll be at the heart of our mission-driven organization. The Operations Manager plays a pivotal role in driving our mission forward. Reporting directly to the Senior Director of HR and Operations, this position is the heartbeat of our organization's efficiency and effectiveness. You'll take on a range of responsibilities, including managing systems, overseeing finances, support handling risks, coordinating facilities, managing vendors, and leading teams. This isn't just about managing operations; it's about orchestrating the behind-the-scenes magic that empowers our programs to thrive and impact lives. If you're ready to be at the forefront of making a tangible difference in our community, this is the role for you.

Primary Responsibilities:

Operations

Support with management and optimization of necessary organization wide systems to streamline business operations.
In collaboration with the Billing/Administrative Clerk, oversee the organization’s billing system to ensure accurate, timely, monthly reporting to Program Leads/Directors.
In collaboration with the Billing/Administrative Clerk, oversee program fee collections.
Support with Mission Graduates’ IT needs and implementation plan, in collaboration with the Sr. Director of HR and Operations. Serve as the main point of contact for contracted IT vendor to lead, track and improve efficiencies.
Collaborate with Program Directors to ensure smooth operations at program sites
Provide support to teams across the organization on operational matters.
Assist in implementing operational initiatives and projects.
Pay close attention to detail in all aspects of operations management.
Ensure accuracy and precision in financial, administrative, and logistical tasks.
Other duties as assigned.

Offices and Facilities

Oversee facility issues for all Mission Graduates’ offices and program sites. This includes but is not limited to:
Support in negotiating and managing office leases for Main Office and College Connect Office Space
Completing Facilities Use Permits with SFUSD for Fall and Summer Programs
Maintaining and updating the organization’s health and safety protocols in partnership with local stakeholders.
Serve as the primary point of contact when there are incidents related to equipment quality and stakeholder service. This includes any issues on-site at program facilities, such as equipment breakage.
Oversee all inventory management for the Main Office, College Connect Office and Program Sites, in coordination with the Billing/Administrative Clerk.

Purchasing/Vendors

Develop, track, and maintain contracts for services with organizational and program vendors. This includes but is not limited to:
Overseeing MOU’s and Contractor agreements for Extended Day Programs, College Access and Parent Partner Programs, ensuring all contracts remain legally compliant with funders’ requirements and reporting procedures.
Produce/track and manage needed Certificates of Insurance, W-9’s for vendors.
Manage relationships with key operations vendors.
Track vendor pricing, rebates, and service levels.
Leverage organizational purchasing power to identify additional partnerships and vendors.

Skills and Qualifications

Bachelor’s degree in operations management, business administration, or related field preferred
2+ years’ proven experience in an operations management position
Highly trained in conflict management and business negotiation processes
Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent communication, organizational, and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Excellent communication, organizational, and problem-solving skills. Ability to effectively manage time, meet deadlines, and work with a sense of urgency.
Proactive approach to identifying and addressing operational challenges.
Strong eye for detail in all aspects of operations management.
Bilingual, Spanish preferred

Quick Apply

Administrative & Business Operations Occupations jobs in Hayward, CA

Operations Manager

Director of Operations

Insurance Office Assistant/Claims (Bilingual in Mandarin)

Business Strategist

Accounting/Admin Assistant

Construction Admin & Estimator Assistant

Property Manager

Assistant Claims Manager

Property Manager

Financial/Sales, Manager/Leadership Development Program - Fast Track to Management

Commercial Property Manager

Finance and Operations Director

Executive Assistant

People Operations Coordinator

Project Coordinator

Assistant Property Manager - Operations Project Manager

Administrative Assistant - GVP

Kennel Technician/Front Desk

Business Development Manager

Secretary I

Operations

Offices and Facilities

Purchasing/Vendors

Skills and Qualifications

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Administrative &amp; Business Operations Occupations jobs in Hayward, CA

Operations

Offices and Facilities

Purchasing/Vendors

Skills and Qualifications

Administrative & Business Operations Occupations jobs in Hayward, CA