20 Best Administrative & Business Operations Occupations jobs in Hayward, CA (Hiring Now!)

Office Supervisor/Executive Assistant (Japanese-English Bilingual)
Mizuho America, Inc. —Union City, CA
·Performs general office duties including greeting visitors, purchasing and/or ordering foods for office guests, company parties, and events, etc.
From $66,560 a year
Quick Apply
Territory Sales Manager
Instinct —Oakland, CA
Research and develop pipeline to open new retail accounts for the Instinct ® brand. Create regional social media/digital presence in Instinct® partner retailers…
$60,000 - $90,000 a year
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1h
Operations Manager
Mission Graduates —San Francisco, CA
Bachelor’s degree in operations management, business administration, or related field preferred. Support with Mission Graduates’ IT needs and implementation…
$75,000 - $85,000 a year
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Head of Quality and Regulatory Affairs (On-site)
Applied StemCell, Inc. —Milpitas, CA
Bachelor's degree in life sciences, engineering, or related field; advanced scientific degree or MBA preferred. Develop and manage to an operating budget.
$155,000 - $185,000 a year
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Insurance Office Assistant/Claims (Bilingual in Mandarin)
Commercial One Insurance Services, Inc. —Burlingame, CA
Must be able to multi-task, and work in a fast paced environment with a high volume of incoming calls. We are seeking for qualified personnel who is bilingual…
$20 - $25 an hour
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Construction Admin & Estimator Assistant
Sigura Construction, Inc. —San Jose, CA
Assisting Estimators with data entry. Ability to read and interpret construction drawings and specifications. The Assistant will be responsible receiving leads,…
$25 - $27 an hour
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Assistant Claims Manager
TITAN Insurance Administrators, Inc. —Fremont, CA
Ability to develop knowledge and understanding of TITAN's and applicable Carrier’s computer systems (currently Anthem Blue Cross) to the extent necessary for on…
$90,000 - $105,000 a year
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13d
Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
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People Operations Coordinator
Vayu Health —San Francisco, CA
Assist with virtual people operations administrative tasks, including data entry, digital filing, and maintaining employee records.
$29 - $33 an hour
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2d
Secretary I
City of East Palo Alto —East Palo Alto, CA
The Secretary I will perform skilled word processing, data entry and organization, telephone, and counter reception, processing of invoices, recordkeeping,…
$4,925 - $5,986 a month
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4d
Leasing Consultant
WOODMONT Real Estate Services —Fremont, CA
Ability to input data into the computer system for entering future resident visits and work orders. At least one-year of proven leasing and sales background…
$22 an hour
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CONTRACTS PRICING ADMINISTRATOR
BiRite Foodservice Distributors —Brisbane, CA
Work may be repetitious, stressful and with little time in between calls. Required to use hands and fingers to operate a computer keyboard, mouse, and telephone…
$80,000 - $85,000 a year
Administrative Receptionist \ Office
Janus Networks, Inc —Oakland, CA
Answer and direct phone calls, take messages, and provide information to callers. Perform general administrative tasks such as filing, photocopying, and data…
From $20 an hour
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Contracts Clerk
Honda of Oakland —Oakland, CA
Work accurately within state and corporate guidelines. Verifies the costs and transactions for each vehicle sale. Ensures all transactions are processed timely.
Estimated: $52K - $65.9K a year
Quick Apply
Executive Director
Museum On Main —Pleasanton, CA
Bachelor's degree in museum studies, arts administration, nonprofit management, history, or a related field. The Executive Director of the Pleasanton Museum on…
$70,000 - $75,000 a year
Quick Apply
Contract Coordinator
D-Line Constructors, Inc. —San Leandro, CA
Excellent internal office and field communication skills. Assess contractor performance to identify the need for amendments of existing contracts.
$30 - $45 an hour
HOA Manager
The Cal Agents Realty Inc. —Emeryville, CA
Minimum 5 years of experience in property management or a related field, with a focus on HOAs preferred. Review and interpret HOA governing documents to answer…
$65,000 - $70,000 a year
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Office Manager/Customer Service (Bilingual English/Spanish)
Valley Direct Buying Group LLC —Danville, CA
Assist with administrative tasks such as answering phones, filing, and managing emails. Associate's or Bachelor's degree in Business Administration or related…
$27.91 - $29.34 an hour
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Administrative Associate
Stanford University —Stanford, CA
Collaborate with faculty-led Steering Committee to establish revised mission/vision, new goals and objectives, strategic initiatives, and future budget timeline…
$33.17 - $43.75 an hour
Onsite Residential Property Manager in San Mateo County
MPM Corporation —Foster City, CA
Ensure that A/P invoices are submitted to the corporate office for payment, handle petty cash and all funds. Plan, schedule, and coordinate general maintenance,…
$58,000 - $65,000 a year
Quick Apply

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Office Supervisor/Executive Assistant (Japanese-English Bilingual)

Mizuho America, Inc. - Union City, CA

Quick Apply

Job Details

Full-time From $66,560 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Flexible schedule
Life insurance

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
Microsoft Excel
Microsoft Outlook
Computer literacy
Writing skills
English
Japanese
Microsoft Office
Driver's License
Bachelor's degree
Office management
Associate's degree
2 years
Communication skills

Full Job Description

SCOPE:

The Office Supervisor/Executive Assistant is responsible to ensure that office operations run safely, smoothly, and effectively. This position is responsible for the overall maintenance and upkeep of the Company’s office supplies, working with vendors, scheduling maintenance and repairs, and looking out for the health and safety of the employees. Other duties include making sure that the upkeep is on schedule, helping to plan the budget, working to manage the inside areas of the facility, and assigning tasks to the proper vendors for maintaining equipment.

The Office Supervisor/Executive Assistant must exhibit a high level of attention to detail, initiative, a strong work ethic, the ability to multi-task and a superior ability to communicate effectively, both, verbally and in writing. This position also provides administrative support to the President and COO, including, but not limited to, coordinating the President’s calendar, organizing appointments, making travel arrangements, drafting emails and preparing business presentations.

ESSENTIAL JOB FUNCTIONS:

Facility Management

Handles maintenance of office facilities and equipment.
Acts as the main point of contact for property-owner and multiple vendors to ensure smooth operation of the office and the property including but not limited to alarm, janitorial, sanitation and plumbing vendors.
Recommends maintenance, mechanical, electrical, and facility design modifications.
Communicates applicable workplace safety precautions to employees.
Receives and coordinates maintenance repair calls: scheduling, follow-up, quote preparation, problem resolution, and post-service activities.

Property Safety and Emergency Preparedness

Serves as an integral member of the company’s Safety and Emergency Preparedness committee, tests building security systems and prepares for emergency situations by facilitating action plans for fire evacuations and disaster response

Office Equipment and Supplies

Responsible for the acquisition of all supplies necessary to maintain the property and office, and is responsible for ensuring that such supplies are available for the use of employees in the course of normal business operations. Office supplies include, but are not limited to general desk supplies, business cards, paper, ink, toner, break room and kitchen supplies, cleaning supplies, etc.
Responsible for obsolete/broken equipment, and damaged or un-used furniture.
Maintains inventory of all supplies and equipment ensures that such supplies and equipment are properly stored and organized. This includes tracking, supply and equipment usage, researching supply options, managing the supply budget, negotiating costs, managing contracts, and making purchases as needed.
Conducts regular inspections of specific needs of the space, such as new furniture, office renovations and office supplies, and will plan out necessary changes that need to be done by requesting approval from President, placing orders, receiving supplies and distributing them to the relevant parties.

Executive Assistant

Coordinates and keeps track of President’s calendar and prioritizes appointments
Makes travel arrangements for President, and prepares expenses reports and submits to accounting department for processing
Prepares quarterly business presentations for President in PowerPoint in English and Japanese
Prepares and edits emails, memos and other documents for the President
Files and organizes confidential documents and materials
Conducts researches and collects and analyzes data upon President’s request
Attends meetings with, or in place of President and takes meeting notes and minutes
Performs E/J and J/E translations as requested by President
Provides support other executives and managers at the request of President
Performs other duties as requested by President

General Affairs

·Performs general office duties including greeting visitors, purchasing and/or ordering foods for office guests, company parties, and events, etc.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed while sitting at a desk for a long period of time, utlizing standard office equipment such as computer, photocopier or telephone. Walking or standing within the office, warehouse and shipping/receiving areas is required. Bending, climbing, stooping, kneeling and pushing regularly may be required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Within the Office, Inspection Lab and/or Repair Room, the employee may be exposed to sharp objects, small tools, various testing and other medical equipment. The noise level in the work environment is usually low to moderate.

MINIMUM QUALIFICATIONS – The qualifications below are the knowledge, skills, and abilities required to do this job. Must be computer literate and be able to clearly communicate verbally and in writing. Proficient in Microsoft Office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES:

Bachelor’s (or Associate) degree or an equivalent combination of education and experience
Japanese/English bilingual capability verbally and in writing (Native level Japanese is highly preferred)
Strong communication and interpersonal skills
Ability to work proactively, with minimum instructions by the supervisor
Detail-oriented and organized
Experience in Microsoft Words, Excel, PowerPoint and Outlook

Job Type: Full-time

Pay: From $66,560.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift

Ability to commute/relocate:

Union City, CA 94587: Reliably commute or planning to relocate before starting work (Required)

Experience:

Office management: 2 years (Required)

Language:

Japanese (Required)

License/Certification:

Driver's License (Preferred)

Work Location: In person

Quick Apply

Administrative & Business Operations Occupations jobs in Hayward, CA

Office Supervisor/Executive Assistant (Japanese-English Bilingual)

Territory Sales Manager

Operations Manager

Head of Quality and Regulatory Affairs (On-site)

Insurance Office Assistant/Claims (Bilingual in Mandarin)

Construction Admin & Estimator Assistant

Assistant Claims Manager

Finance and Operations Director

People Operations Coordinator

Secretary I

Leasing Consultant

CONTRACTS PRICING ADMINISTRATOR

Administrative Receptionist \ Office

Contracts Clerk

Executive Director

Contract Coordinator

HOA Manager

Office Manager/Customer Service (Bilingual English/Spanish)

Administrative Associate

Onsite Residential Property Manager in San Mateo County

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Administrative &amp; Business Operations Occupations jobs in Hayward, CA

Administrative & Business Operations Occupations jobs in Hayward, CA